Office Manager

Our Client, an investments company, is looking to recruit an Office Manager. Reporting to the CEO, the chosen candidate will be responsible for: 

• Ensuring the smooth operation of the office by coordinating various tasks and supporting staff as needed.;
• Keeping track of office supplies, ordering new supplies when necessary, and ensuring that the office has everything it needs to function efficiently;
• Greeting visitors, answering and directing phone calls, and providing general assistance to anyone entering the office;
• Receiving, sorting, and distributing incoming mail and packages, as well as managing outgoing mail;
• Helping to manage the physical office space and ensuring that the IT infrastructure is functioning properly;
• Continuously looking for ways to streamline processes and improve office management procedures;
• scheduling meetings, maintaining calendars, conducting research, and creating reports as needed;
• Overseeing any personal business matters related to the UBO (Ultimate Beneficial Owner) of the company;
• Spending a portion of time each week providing administrative support to another licensed entity located in the same office space.

• Highly organized, detail-oriented, and capable of multitasking
• strong communication and interpersonal skills

• 2-5 years of previous experience in an Administrative role, ideally in a corporate financial environment
• Must be proficient with Microsoft Office
• Must understand and communicate in both English and Italian.

• Health Insurance