Administrative Assistant

Malta Financial Services Authority is currently looking to recruit an Administrative Assistant to join their team on a full-time basis.

About Department:
Resolution is responsible for drafting resolution plans for banks and certain investment services firms, advising the Resolution Committee on whether an institution should go into liquidation or resolution and the application of resolution tools when necessary. Resolution interacts on an ongoing basis with European institutions and local Authorities.

To retain its operational independence from the supervisory function, the MFSA Act contemplates the creation of a Resolution Committee and its underlying structures. The Resolution Committee has all the powers assigned to it by the Resolution Authority under the above-mentioned Act. The Resolution functions are carried out as contemplated by the Act and as provided for by the Resolution Committee. Furthermore, Resolution also administers the requirements emanating from the Bank Recovery and Resolution Directive (BRRD), Single Resolution Mechanism Regulation (SRMR), the Recovery and Resolution Regulations (RRR) and the Intergovernmental Agreement (IGA) on the transfer and mutualisation of contributions to the Single Resolution Fund.

Moreover, Resolution interacts continually with European institutions mainly the Single Resolution Board (SRB) and local authorities to draft resolution plans for banks and certain investment firms. They also advise the Resolution Committee on whether an institution should go into liquidation or resolution, applying resolution tools as necessary. Furthermore, they manage the process related to Resolution Funds and draft necessary Policies and Legislation supporting the resolution process.

Resolution is composed of two main teams which are inter-related, Policy & Legal and Resolution Planning. Policy & Legal is focused on the transposition and drafting of relevant legislation and issuance of circulars to apply European Banking Authority (EBA) Guidelines. This team is also responsible for the analysis of policy documents, drafting of policies and procedures to operationalise resolution functions set in legislation, and for processes related to contributions towards Resolution Funds. Resolution Planning involves preparing resolution plans, based on requirements emanating from relevant legislation and policies, for credit institutions and certain investment firms licensed in Malta, in cooperation with the SRB.  Both teams are also involved in meetings and task forces at international and local levels.

About Role
The successful candidate will join a multidisciplinary team and will be expected to join in the various duties that are undertaken by Resolution including the following tasks as necessary. You will be responsible for the general handling of administration duties including but not limited to:

• Handling the general administrative duties which mainly include secretarial and other support duties depending on the exigencies of the Function
• Collaborating with colleagues to ensure seamless office operations and assisting with ad-hoc tasks as needed
• Managing the incoming, re-direction and outgoing of mail and calls
• Handling logistical arrangements of internal and external meetings
• Filing and record keeping of databases, updating of relevant website, archiving of documents
• Manage and update records, checklists and information in various databases including but not limited to the collection and validating of data
• Assisting the Function in the compilation of reports and data quality checks
• Conducting research, collecting data, and compiling reports as assigned
• Drafting of documents and correspondence
• Communicating with stakeholders about any pending documentation or data that is required and to ensure that this is provided accordingly
• Supporting various processes
• Preparing for and taking minutes of meetings as necessary; and
• Other duties according to the exigencies as may be required.

About You:
We are looking for candidates with an interest in the financial services industry.
The role calls for an academic qualification in the relevant field of study at National Qualification Framework Level 5 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level.

If you do not have the necessary academic or professional qualifications but you have at least three (3) years of working experience, we would still be interested in speaking with you. Candidates with longer working experience relevant to the role will be preferred.

Other Information:
The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.

It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on the comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at the application stage or otherwise at the preliminary interview should an applicant be selected for such an interview. Details can be obtained by accessing the National Commission for Further and Higher Education website at www.ncfhe.gov.mt under the MQRIC heading.

The MFSA shall ensure that any processing of personal data is by Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage www.mfsa.mt.

Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.

Public Call No: 928/2023